ADHD Resources
ADHD Time Blocking Apps: The 4 Tests That Matter, and 8 Apps Compared
Almost every time blocking app can draw your day as colored blocks. That part is easy, and it is the only thing most "best app" lists compare. For an ADHD brain the blocks are rarely the problem. The plan fails later, at one of four specific moments, and most apps only help with the first one.
This page names those four moments, shows which of eight apps catch each one, and tells you which app to pick based on where your own day usually breaks.
A fair warning: we make MindPilot Pro, one of the apps below. We have tried to be straight about it, including where another app is the better choice.
The short answer
- You lose track of time inside a block: MindPilot Pro. It is the only app here that lists a warning before a block ends, at 10 and 5 minutes.
- You overbook every day: MindPilot Pro (capacity meter, free) or Sunsama (workload warning).
- Your plan is wrecked by 2 pm: MindPilot Pro, Tiimo, Reclaim.ai or Morgen. All four can replan the rest of the day for you.
- You want a native phone or watch app with a picture timeline: Tiimo or Structured.
- Your calendar is mostly meetings: Reclaim.ai.
- You like to tinker with your system: Amazing Marvin.
The 4 moments a time blocking plan fails
If you have tried time blocking and quit, it was probably at one of these points. Each one is a test you can run on any app before you commit to it.
Test 1: Can you see time?
A to-do list has no sense of scale. A calendar with blocks shows that a 90 minute task is three times the size of a 30 minute one, and that you only have two open hours left. Every app on this page passes this test except pure timer apps. It is the minimum, not the selling point.
Test 2: Does it tell you when the day is already full?
Overbooking is the most common way an ADHD plan dies. You add one more thing, then another, and the day holds eleven hours of work in an eight hour space. You do not find out until the evening. An app passes this test if it shows planned time against available time and warns you while you are still planning.
Test 3: Does it warn you before a block ends?
Most apps remind you when something starts. That helps you begin. It does nothing once you are deep in a task and the next block is ten minutes away. Hyperfocus does not check the clock. An app passes this test if it interrupts you before the block is over, so you can wrap up, not after you are already late.
Test 4: What happens when the plan breaks?
It will break. A call runs long, a task takes double, or the morning just does not happen. At that point you are looking at a calendar full of blocks that are now in the past. If fixing it means dragging eight blocks by hand, most people close the app and do not open it again. An app passes this test if it can move what is left into the time you still have, in one step.
8 ADHD time blocking apps compared
"Not listed" means we could not find the feature on the company's own site. It does not prove the app lacks it.
| App | Test 1: See time | Test 2: Overbooked warning | Test 3: Warning before a block ends | Test 4: Replan a broken day | Free plan |
|---|---|---|---|---|---|
| MindPilot Pro | Yes | Yes, capacity meter | Yes, at 10, 5 and 0 minutes | Yes, one tap (Pro) | Yes |
| Tiimo | Yes | Not listed | Not listed. Has a focus timer | Yes, AI co-planner | Yes, mobile only |
| Structured | Yes | Not listed | Alerts at start and at end, none listed before the end | Partly. Reviews unfinished tasks one at a time (Pro, Apple devices) | Yes |
| Sunsama | Yes | Yes | Not listed | Partly. Unfinished tasks roll to the next day | No. 14 day trial |
| TimeFinder | Yes | Not listed | Not listed | Partly. Rolls unfinished tasks into open slots | Yes |
| Amazing Marvin | Yes | Partly. Progress bar turns red when you are behind | Reminders at or before the start, none listed before the end | Partly. Rollover for untimed tasks | No. 14 day trial |
| Reclaim.ai | Yes, blocks placed for you | Not listed | Not listed | Yes, automatic | Yes |
| Morgen | Yes | Partly. Flags tasks at risk of running late | Not listed | Yes, one click | No. 14 day trial |
App by app
MindPilot Pro
Our app, built around the four tests above. You drag tasks onto a weekly calendar. A capacity meter shows scheduled time against your available hours and turns amber, then red, as you overfill the day. Transition alerts show a banner and play a tone at 10 minutes, 5 minutes and when time is up. When the day goes sideways, Replan My Day moves today's unfinished blocks into the open time you have left and leaves fixed events alone. It syncs both ways with Google Calendar.
- Price: Free plan with time blocking, transition alerts, the capacity meter and Google Calendar sync. Pro is $9 a month or $79 a year and adds Replan My Day, AI day planning and voice capture. New accounts get 14 days of Pro with no card.
- Where it falls short: It is a web app that installs to your home screen. There is no App Store or Google Play app, no watch app and no widgets. It is also a newer and smaller product than the others here.
- Pick it if: you overbook, lose track of time inside a block, or quit planners the first day the plan breaks.
Tiimo
A visual daily planner made for neurodivergent users, with a picture timeline, a focus timer and an AI co-planner that can build or reshuffle your day from typed or spoken input. It runs on iPhone, iPad, Apple Watch, Android, Mac and the web.
- Price: Free plan on mobile. Paid prices vary by country and are shown at checkout.
- Where it falls short: We found no overbooking warning and no alert before a block ends on its site. The free plan does not include the web planner.
- Pick it if: you want a calm, native phone and watch app and routines matter more to you than a packed work calendar.
Structured
A clean timeline planner for iPhone, iPad, Mac, Apple Watch, Android and the web. It is one of the easiest apps to start with.
- Price: Free version plus Pro, with monthly, yearly and lifetime options. Prices vary by region and are shown in the app.
- Where it falls short: Its help center says calendar connection is import only, not two way. Replanning walks you through unfinished tasks one at a time and is limited to Pro on Apple devices.
- Pick it if: you want a simple day timeline and do not need your work calendar updated from the app.
Sunsama
A guided daily planning ritual. It walks you through choosing today's work, warns you when planned work passes the limit you set, and syncs both ways with Google, Outlook and iCloud calendars.
- Price: No free plan. 14 day trial, then roughly $17 to $25 a month depending on billing. Its pricing page showed two sets of numbers on the day we checked, so confirm on their site.
- Where it falls short: It is the most expensive option here for one person, and we found no alert before a block ends.
- Pick it if: overbooking is your main problem and a slower, deliberate planning routine appeals to you.
TimeFinder
A low friction planner: drop tasks in a bucket, then drag them into time slots. Unfinished tasks can roll into open slots. It runs on iOS, Android, Mac, Windows and the web.
- Price: Free tier with the core features, plus monthly, yearly and lifetime Premium. Prices are shown in the app.
- Where it falls short: We found no overbooking warning or end of block alert on its site.
- Pick it if: you want the simplest possible drag and drop day plan.
Amazing Marvin
The most customizable app in this group. You switch features on and off to build your own system, including time blocks, timers, a brain dump and two way sync with Google and Outlook.
- Price: No free plan. 14 day trial, then from $8 a month.
- Where it falls short: All that choice takes setup time, and setup can become its own form of procrastination. Automatic rollover does not apply to timed tasks.
- Pick it if: you have outgrown rigid apps and enjoy tuning a system.
Reclaim.ai
It skips manual blocking. You give it tasks, habits and focus time goals, and it places them on your Google or Outlook calendar and moves them when a meeting lands on top.
- Price: Free Lite plan. Starter is $10 a month billed yearly or $12 month to month.
- Where it falls short: Its help center says there are no native phone apps. It helps most when other people fill your calendar, and less when your day is self directed.
- Pick it if: meetings run your week and you want the calendar to defend your focus time for you.
Morgen
A calendar and task manager with an AI planner that proposes time blocks and can reschedule around conflicts in one click. It runs on Windows, Mac, Linux, the web and mobile.
- Price: No free plan listed. 14 day trial, then $15 a month billed yearly or $30 month to month.
- Where it falls short: The price, and we found no alert before a block ends.
- Pick it if: you manage tasks across several tools and want AI suggestions you approve.
A different approach: Llama Life
Llama Life is not a calendar. It is a task list where each item has its own countdown timer, with chimes while the timer runs. If a full calendar feels like too much and you only need help staying on one task at a time, it is worth a look. We could not confirm its current price.
How to choose in two minutes
- Think about the last time you quit a planner. Which of the four moments was it? That is the test your next app has to pass.
- Decide where you plan. If it is always your phone, favor a native app. If it is a laptop next to your work calendar, a web app with two way sync is fine.
- Start on a free plan or a trial. Use it for one ordinary week, including one bad day. The bad day is the real test.
- Plan about 60 percent of your day. No app can rescue a schedule with no empty space in it.
New to the method itself? Start with our guide to ADHD time blocking, which covers setup in 15 minutes and the mistakes that make it fail.
Try the app built around all four tests
MindPilot Pro gives you visual time blocking, a capacity meter and transition alerts on the free plan. Start with 14 days of Pro, no card needed.
Try MindPilot Pro freeCommon questions
What is the best time blocking app for ADHD?
It depends on where your plan usually breaks. If you lose track of time inside a block, pick an app that warns you before the block ends. If you overbook, pick one with a capacity warning, such as MindPilot Pro or Sunsama. If your day falls apart by mid afternoon, pick one that can replan the rest of the day in one step, such as MindPilot Pro, Tiimo, Reclaim.ai or Morgen. If you want a native phone app with a visual timeline, Tiimo and Structured are strong choices.
Is there a free time blocking app for ADHD?
Yes. MindPilot Pro, Tiimo, Structured, TimeFinder and Reclaim.ai all have a free plan. Sunsama, Amazing Marvin and Morgen offer a 14 day trial and no free plan. In MindPilot Pro, time blocking, transition alerts, the capacity meter and Google Calendar sync are on the free plan.
Can I just use Google Calendar for ADHD time blocking?
You can, and it costs nothing. It shows your day as blocks and it reminds you when an event starts. It does not warn you that a block is about to end, tell you the day is overbooked, or move unfinished blocks for you. If those are the moments where your plan fails, a dedicated app covers them.
Does MindPilot Pro have an iPhone or Android app?
MindPilot Pro is a web app that installs to the home screen on iPhone and Android. It is not in the App Store or Google Play. If a native app with widgets or a watch app matters most to you, Tiimo or Structured will suit you better.
How much do ADHD time blocking apps cost?
On the day we checked, the range ran from free to about 30 dollars a month. MindPilot Pro is free, with Pro at 9 dollars a month or 79 dollars a year. Reclaim.ai has a free plan and paid plans from 10 dollars a month. Amazing Marvin starts at 8 dollars a month. Morgen is 15 dollars a month billed yearly or 30 dollars month to month. Sunsama runs roughly 17 to 25 dollars a month. Tiimo, Structured and TimeFinder show prices in the app, and they vary by region.
How we checked
On October 11, 2026 we read each company's own pricing pages, feature pages and help center. We did not rely on other comparison lists, and we did not use every app for weeks. Where a company's site did not mention a feature, the table says "Not listed". Apps change often, so confirm the details that matter to you before you pay. If we got something wrong about your product, email hello@mindpilotpro.com and we will correct it.
Sources: Tiimo, Structured, Sunsama, TimeFinder, Amazing Marvin, Reclaim.ai, Morgen, Llama Life.